Sharjah Archives creates records management system at SCHS

Sheikh Khalid bin Ahmed bin Sultan Al Qasimi, Chairman of Sharjah Archives, and Sheikha Jameela bint Mohammed Al Qasimi, Chairperson of Sharjah City for Humanitarian Services, signed the agreement in the presence of the City's Director General, Mona Abdul Karim Al Yafie, and several officials and staff from both parties.

Promoting governance and informed decision-making

The records management system is one of the most advanced instruments for creating a well-organised and efficient work environment. It guarantees that documents are classified, coded, retained, scheduled, and disposed of securely. The technology also makes information more accessible and contributes significantly to successful institutional decision-making.

Sheikh Khalid bin Ahmed bin Sultan Al Qasimi applauded both teams' efforts, stating that the implementation of the records management system at Sharjah City for Humanitarian Services is an important step towards maintaining a culture of documentation and governance. He underlined that this project demonstrates Sharjah's continued commitment to improving government performance and archiving its humanitarian legacy.

He stated, "This step is especially crucial in maintaining documents relating to humanitarian services, which have a great human worth and pertain to programmes, initiatives, and statistics addressing priority groups in care and assistance. Documenting and maintaining these resources assures the continuation and advancement of these services on scientific and historical grounds. It also helps to advance administrative organisation in the city and supports its efforts to provide inclusive, sustainable services to people with disabilities."

A well-established institution with a great legacy

Sheikha Jameela bint Mohammed Al Qasimi, Chairperson of Sharjah City for Humanitarian Services, emphasised the city's strong desire to establish and enhance collaboration with various institutions and government entities in pursuit of its strategic and operational objectives. She stated that the adoption of the specialist records management system in partnership with Sharjah Archives will make a major contribution to document preservation and archiving.

She continued, "The city will make all files and data available to support this process, especially as it is one of the oldest institutions in the region serving persons with disabilities, with a proud history of achievement and giving."

She emphasised that this step will assist in strengthening document preservation systems, creating processes, and assuring long-term viability.

She also expressed her heartfelt gratitude to Sheikh Khalid bin Ahmed Al Qasimi and all of the staff at the Sharjah Archives, hoping for future collaboration.

Enhancing the documentation culture

Following the signing ceremony, the delegation from the Sharjah Archives visited various departments and classrooms within Sharjah City for Humanitarian Services, where they learnt about the city's programmes, services, and operational mechanisms, as well as its efforts to provide integrated care to this critical segment of society.

This collaboration is part of the Sharjah Archives' larger mission to expand the implementation of its records management system across government entities in the emirate, in line with Sharjah's vision of preserving records as part of the national identity and ensuring the continuity of institutional knowledge for future generations.