SDHR and Sharjah Archives enhance Government Document System

Raising awareness of importance of preserving and managing documents

The programme aimed to enhance participants' awareness of the importance of preserving and managing documents, ensuring easy access and retrieval when needed. It also provided participants with the tools and knowledge necessary to ensure document preservation according to the highest standards, in line with the emirate's vision to develop government work and enhance its efficiency.

Addressing the legal framework for document management system

The four-day programme, attended by 51 male and female employees from various entities, institutions, and departments within the Sharjah government, addressed the legal framework for the document management system in government agencies, the scope of the unified system for classifying and retaining documents and files, and the implementation of the paper and electronic document management system.

The programme also addressed the concepts and types of government documents, and explained the objectives of the classification system, which ensures speed and accuracy in retrieving documents, facilitates document preservation, and protects them, ensuring business continuity with quality and efficiency.

Ensuring confidentiality

The training included an explanation of vital document management, mechanisms for classifying documents according to confidentiality levels, the destruction of sensitive information, and document selection steps. It also covered the preparation of halls for storing government documents, including general specifications and approved preventive measures.

The training programme was widely praised by participants, who expressed their appreciation for the quality of the training content and the variety of topics, which covered different aspects of document management, classification, and preservation.

Participants emphasised that the programme contributed to enhancing their knowledge of the approved standards for documentation and preservation. They also praised the trainer's high level of expertise and his keenness to explain concepts in a simplified and comprehensive manner, supported by examples and practical applications.

Following best practices in document management

This training programme aims to enhance the concept of documentation and document preservation within government agencies. It aims to enable employees to follow best practices in document management, both paper and electronic. Systematically and properly preserving and managing documents is a fundamental pillar for ensuring the continuity of government work and preserving the memory and history of government institutions.